VirginiaVirginia

What Are My Rights Concerning My Security Deposit

Authored By: Virginia Poverty Law Center

FAQ

What is a security deposit?

One of the first costs that you have when you move into a new home, apartment or trailer park is a security deposit. This is money paid to the landlord to protect the landlord in case you cause any damages to the property or in case there is rent due when you move out. Sometimes you may be charged an extra deposit if you have a pet. This post deals with security deposits where the landlord is covered by the VRLTA or the MHLRA.

How much can a landlord charge for a deposit?
A landlord cannot ask for a deposit that is more than 2 months' rent. It can be less, but it cannot be more. If a landlord requires a tenant to get damage or renter's insurance and requires the premiums to be paid before the tenant moves in, the amount of the insurance premiums plus the security deposit cannot total more than two months' rent.

Once I move out of the rental, what does the landlord have to do with my deposit?
Once you move out, the landlord usually has 45 days to return the deposit, plus any interest if due, unless there are deductions that the landlord is allowed to take from the deposit. Within 45 days of your moving out, the landlord must send you a written statement listing any damages or charges that he is deducting from your security deposit. He must also refund the rest of your deposit, after deductions, at that time. Be sure to give your landlord your new address so he knows where to send your deposit and the list of any deductions from your deposit.

When can the landlord deduct from my security deposit?
During the 45 days after you move out, the landlord can use all or part of the deposit for damages that you caused to the property, as long as the damages are not "reasonable wear and tear." For instance, if you lived somewhere for a long time, the carpet may not look new any more and the walls may need to be painted. That is reasonable wear and tear and you should not have to pay for the carpet to be replaced or the walls repainted. However, if you burn a hole in the carpet or you punch a hole in the wall, those are damages, not normal wear and tear, and the landlord can deduct the cost of those repairs from your deposit.
Are damages the only thing that the landlord can make deductions for?
No, the landlord can use the deposit for other costs set out in the lease. For instance, some leases state that the tenant agrees to pay the cost of carpet cleaning once she moves out. If that part of the lease is proper, the landlord can deduct for that charge. The landlord can also deduct any unpaid rent or late fees from the deposit.
Is it okay for me not to pay my last month's rent and tell the landlord to use my deposit for the final month's rent?

Not unless the landlord agrees. The landlord is allowed to have the security deposit available after the tenant moves out in case there are damages to the rental property. If the landlord does agree for the deposit to be used for the final month's rent, be sure to get the agreement in writing and signed by the landlord.

What if the landlord wants to use the deposit for late fees or late rent?

That is okay if the landlord wants to do that.

Does the landlord have to let me know what deductions he has made?
Yes, within 45 days after you move out, the landlord must give you written notice of any deductions that he has made from the deposit. However, if the landlord has to get someone else to repair something, he can take an extra 15 days to give you the notice of the deductions and cost of repairs. The landlord must list all the deductions that were made from the deposit. He must also list any interest that has been earned on the deposit during the time the tenant lived there. The landlord must keep records for each tenant of all deductions for 2 years and you should be able to look at your records.
Am I entitled to interest on my security deposit?

If you stay in the rental for more than 13 months, you are entitled to interest, but not if you live there less than 13 months. Interest must be earned at a yearly rate that is four percent below the Federal Reserve Board discount rate.


How can I make sure I am not charged for damages that I did not cause?
Ask for an inspection when you move in. Make a written list of any damages that you see. Sign the list, put the date on it, and give a copy to the landlord. Keep the list. The landlord is supposed to do this, but sometimes they do not. If the landlord prepares a list, check it carefully and add any damages that you see that are not on the list. Keep a copy of that list. Before you move out, make a written request to attend a move out inspection. Be sure to give the landlord a phone number to notify you of the date and time of the inspection. The inspection should be held within 72 hours after you move out. After the inspection, ask for a copy of the landlord's list of damages. You may want to take pictures of any damages you see when you move in and of the condition of the rental when you move out. You may also want to have someone else look at the condition of your apartment when you move out so he or she could be a witness if necessary.
What if the security deposit does not cover all the damages?
The landlord can sue you for any other damages and for unpaid rent or late fees which are not covered by the deposit.
What if the landlord does not return all or part of the deposit that I feel that I am entitled to?
You can file a lawsuit--called a Warrant in Debt-- in the General District Court where the property is located. There will be a fee for filing the case and for service of the lawsuit on the landlord. You will need to bring as much documentation as possible to court. This should include cancelled checks, the lease, any move-in or move-out inspection reports, pictures, and witnesses. If the landlord fails to handle the refund of the deposit according to law, the landlord may have to pay your attorney's fees.
If the property is sold or transferred to a new owner while I was living there, who is supposed to return my security deposit?
The owner of the property when you move out is responsible for refunding your deposit.
Last Review and Update: May 28, 2010